The GAAM Show Code of Conduct
The primary purpose of The GAAM Show is for the attendees to have fun. To make this happen, GAAM, LLC has established certain rules of conduct. These rules were created to ensure the behavior of any one group of attendees does not disturb the attendance as a whole, nor detract from the relaxed and comfortable atmosphere of the event. The GAAM Show welcomes everyone; however, the event’s management reserves the right to deny or revoke the attendance of any individual at any time for any reason. This action may be undertaken when an individual’s presence or behavior causes significant interference with event operations or adversely affects the organization’s relationship with its guests or with its venue. GAAM, LLC also reserves the right to amend these rules at any time without prior or posted notice. If you have any questions, please contact the event operations staff for assistance.
Anyone who accepts a The GAAM Show badge agrees to indemnify and hold harmless The GAAM Show and GAAM, LLC from any claim for personal injuries or other damages or equity arising out of any individual’s activities at The GAAM Show, even if such injury or damage is caused by negligence by or on the part of GAAM, LLC.
General Rating of the event and Public Decorum
The GAAM Show prides itself on presenting an atmosphere that is comfortable for video game fans of all ages and from all walks of life, as such The GAAM Show attendees are expected to act accordingly. All event areas are considered to be “PG-17” at all times, with the exception of events or exhibits that are specifically noted to be inappropriate for minors. Access to these activities is monitored by The GAAM Show Security staff.
You must check in any equipment brought for The GAAM Show use. Equipment includes without limitation: consoles, computers, musical instruments, T.V.s, games, and projectors. The GAAM Show may store attendee-supplied equipment and accompanying items but will not be held accountable in any way for them. The GAAM Show attendees leave all equipment at their own risk. Please note that any equipment intended for public use may be subject to normal wear and tear. At check-in, attendees will be required to label each piece of equipment with a code tied to their badge number. To retrieve checked-in equipment it will be necessary to present an ID and attendee badge. No equipment will be released to any persons refusing to present the aforementioned articles.
The GAAM Show reserves the right to inspect all items coming into and out of The GAAM Show event areas. The GAAM Show is not responsible for the contents of attendees’ systems as there is a possibility of them spreading malware or otherwise affecting other equipment adversely. The GAAM Show and GAAM, LLC may not be held responsible for any equipment damaged or otherwise affected by other attendees’ equipment. The GAAM Show also reserves the right to remove any suspicious equipment to preserve the safety of other equipment.
Prop weapons are welcome but must be checked in with security promptly upon arrival. Sharp corners, metal rods, or any other elements of weapons that may be dangerous to others will not be allowed. If constructing a prop please err on the side of caution, or contact us ahead of time for approval.
No real weapons or any item that can be easily mistaken for a weapon may be carried either openly or concealed at any time in event space, regardless of any concealed carry permits. An exception will be made for folding pocket knives without double-edged blades that are no longer than four inches. If a prop weapon or folding pocket knife is held or used in a threatening way, it will be considered a weapon. On such occasion, a staff member may take any reasonable measures to ensure the continued safety of The GAAM Show attendees. These policies are enforced at all times.
Posting of Announcements, Fliers, Etc.
The GAAM Show provides a message board near the registration desk where attendees may post messages, place announcements for get-togethers, etc. The staff reserves the right to remove any posted materials that are considered inappropriate or may reflect poorly on the event as a whole.
Do not affix anything to or write on the walls of the Museum or the directional signs placed by The GAAM Show, including in the elevators. Hotel staff is authorized to remove any unauthorized postings on sight.
Sales of Merchandise
The offering for sale of any merchandise at the event may be undertaken only in the Marketplace area or by special arrangement with the The GAAM Show staff. All sales will be governed by the rules applicable to that area. Anyone wishing to sell goods or merchandise must first obtain pre-approval from GAAM, LLC. Please note that it is illegal to sell merchandise or services in any area of the Museum not designated for such activity. Such actions constitute “illegal solicitation,” and may result in the perpetrator being removed from hotel grounds.
Personal Conduct in event Areas and in Public Areas of the Museum
There is no smoking in any portion of the Museum. Our hosts respectfully request that those who step outside to smoke kindly refrain from standing directly in front of any of the entrances, as the smoke is carried inside.
Please remember that you are a guest of the Museum, and that there may be other guests staying or dining at the Museum who are not attendees of the event. Please maintain a level of noise appropriate to the time and place. We expect everyone to cooperate fully with The GAAM Show staff, hotel staff, and any local security or law enforcement personnel. “Disorderly conduct” includes any and all fighting, any inappropriate horseplay, or any actions that may disturb or disrupt of any event or hotel function. Disorderly conduct may result in revocation of your badge.
No items of any kind, including paper airplanes, gum, or spit may be thrown or dropped from the Museum or its adjoining patios. No water pistols, silly string, or any other projectile-type toy may be used in any public area of the Museum.
No sleeping in the lobby or hotel hallways is allowed. The GAAM Show is reasonably tolerant if you nod off at your computer, but you may not use event areas as a replacement for a hotel room. The GAAM Show reserves the right to remove a participant from a event room for sleeping.
Attendees must not attempt to cross any barriers (such as curtains or stanchions) without being accompanied by a The GAAM Show staff member. Crossing such a barrier or otherwise entering an area that is off-limits to our attendees may result in suspension of your attendance and removal from the event.
The GAAM Show is dedicated to providing a safe and comfortable event experience for everyone. Harassment of any kind, including but not limited to: physical assault, sexual assault, battery, deliberate intimidation, stalking, or unwelcome physical attentions, will not be tolerated. If a person says “no” or asks you to leave them alone, your business with them is done. Do not follow them or attempt to disrupt their event experience in any way. If you continue to attempt to have contact with those people, you may have your badge revoked and may be removed from the premises.
The GAAM Show is not responsible for mediating any interpersonal problems that may arise between individual attendees. In general, we can take no action to prevent a person from attending the event unless that person has made a specific and credible threat toward the event itself. If you feel that a threat exists against your person, we advise you to seek a restraining order against the individual in question and to present it to the chairman in advance of the event. Otherwise, we recommend avoiding that individual. If that individual stalks, harasses, or attempts to assault you at the event itself, please report that individual to a member of the security staff and appropriate action will be taken. Conversely, any attempt to have an innocent person removed from the event by falsely accusing him or her will be treated as an act of harassment and dealt with appropriately. The responsibility for settling interpersonal disputes lies solely with the individuals involved. The GAAM Show will not tolerate being used as a leveraging point in such disputes.
The sale or distribution of any illegal or controlled substances is not allowed at The GAAM Show. Any individual found to be distributing such substances will be removed and reported directly to the local authorities. The GAAM Show asks that alcoholic beverages be consumed in the privacy of a hotel room and not taken into any event function or function space.
Please note an important caveat involving minors: Anyone knowingly or unknowingly providing alcohol or aiding others in providing alcohol to anyone under the age of 21 will be guilty of a felony and will be turned over to the local authorities. It is the sole responsibility of persons serving alcohol in room parties to ensure that every person in attendance is over the age of 21, regardless of whether the host or any party attendees are drinking alcohol. Anyone caught drinking under the age of 21 is guilty of a Class 1 Misdemeanor and may be penalized harshly. No alcohol may be consumed in The GAAM Show function rooms.
Use of Video or Audio Recordings and Media Relations
For the purposes of this section The GAAM Show denotes any private happenings including all concerts, panels, movies, tournaments, game rooms, and any other events or areas only open to attendees with valid badges. The term “recording” means any media capturing medium or devices, audio, visual, or otherwise.
The GAAM Show attendees may be photographed or otherwise recorded by other attendees. By accepting a The GAAM Show badge you are consenting to having your image published. If you prefer not to have your picture taken, please inform The GAAM Show staff. If anyone continues to photograph or record you against your will, it will be treated as harassment (see above).
The GAAM Show permits (and encourages) attendees to share photographs of their event experience on personal web pages. Video and audio recordings, however, are subject to the above provisions. Parties interested in making recordings or performances for public interest uses should contact the Board of GAAM, LLC through the “contact us” form on http://www.GAAMShow.com
Payments to The GAAM Show
The GAAM Show accepts cash and credit card payments though our registration system. We will attempt to resolve any dispute involving a credit card payment to The GAAM Show following the tenets of good faith and fair dealing. Chargebacks (denying payment to a credit card company for a specific charge) that are made for the sole purpose of avoiding payment, made without sufficient cause, or that are made without first attempting to resolve the dispute with The GAAM Show may result in permanent revocation of attendance privileges and possible legal action. attendees who have an outstanding balance due to The GAAM Show must settle that balance before being permitted to attend the event.
The GAAM Show does not accept checks or money orders of any kind, in any form.
The GAAM Show will not be involved in any financial disputes between individual attendees, and cannot divulge information about an individual attendee to any party other than to banking officials or legal authorities acting on a legal order..
The standards of conduct for The GAAM Show will be strictly enforced by The GAAM Show security volunteers who will be clearly identified as such on site. Please remember that your badges are property of The GAAM Show for the duration of the event, and must be presented and/or surrendered to any Staff member requesting it. If you have any problem with any action taken by a Staff member you may take the matter up with the Chief of Security or The GAAM Show’s board members. We make every attempt to be fair but we cannot tolerate behavior which threatens the peace and well-being of our attendees or organization.
The GAAM Show accepts no liability for actions of any kind by individuals in the confines of private hotel rooms. Anyone intending to host a party is strongly suggested to check for The GAAM Show badges and correct wristbands on party goers, and to deny entrance to any person who is not a member of the event. Responsibility for incidents occurring in hotel guest rooms rests solely upon the individual in whose name the room is rented. This includes payment for any and all damage, whether caused intentionally or unintentionally (such as from hanging something on a sprinkler head. Don’t do that.). Please note that if The GAAM Show is provided with sufficient evidence to suggest that illegal activities, particularly those that may cause harm to another person or to the well-being of the event as a whole, will be taking place in a hotel room, we have both a civic and a moral responsibility to report such information to the appropriate authorities.
All Applicable Local, State, and Federal Laws Must Be Obeyed While in Attendance at The GAAM Show.
Please be reminded that these rules involve, of course, “worst-case” scenarios and are put into place to ensure the safety and comfort of our attendees. We anticipate no difficulties, as our attendees as a whole are rational and responsible individuals. The GAAM Show is prepared to deal with any or all of the above scenarios in as rapid and efficient a manner as possible should they occur. We thank our attendees for their past cooperation and for their continued assistance in making this a safe and enjoyable experience for everyone. Have fun – just please be courteous of those around you.
v1.0, last updated 5/17/2015